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IEP/ARD Final Steps Checklist

Final Steps Checklist for Parents After Your ARD Meeting

1. Keep All Documents in One Place

  • Save every email, meeting note, IEP, and progress report.
  • Use a binder or a digital folder labeled with your child’s name and school year.

2. Review the IEP / ARD Paperwork Immediately

  • Make sure all agreed services, supports, and accommodations are listed exactly as discussed.
  • If anything is missing or incorrect, email the ARD/IEP team right away.

3. Track Timelines

  • Services must start as soon as possible after the IEP is approved.
  • If the school delays, ask (in writing) for the reason and a start date.

4. Monitor Your Child’s Progress

  • Compare your child’s progress to the IEP goals.
  • Keep notes from home, therapy, and schoolwork.
  • If progress is slow, request a follow-up ARD — you don’t have to wait for the yearly meeting.

5. Stay in Contact With Key People

  • Email the teacher or case manager monthly for updates.
  • Keep communication polite but firm.
  • Thank staff when things go well — it helps maintain good relationships.

6. Speak Up Early if There’s a Problem

  • Don’t wait until the end of the year to report issues.
  • If a service is not being provided, email the special education director right away.

7. Use Escalation Options if Needed

  • You can file a State Special Education Complaint with TEA.
  • You can request mediation or a Due Process hearing.
  • These steps can be intimidating, but they’re there to protect your child’s rights.

8. Keep Learning & Networking

  • Join local parent support groups.
  • Attend district special ed advisory meetings.
  • Follow the Texas Education Agency’s Special Education updates online.

✅ Review the IEP/ARD Document Carefully

  • Make sure every service, goal, and support discussed in the meeting is written exactly as agreed.
  • Double-check the frequency, duration, and location of each service (e.g., speech therapy 2x/week for 30 minutes).

✅ MAKE SURE EVERYTHING IS IN WRITING

  • Keep all emails, meeting notes, and letters in a safe folder.
  • If anything was promised verbally, request confirmation by email the same day.

✅ Know Your Points of Contact

  • Keep a list of the Special Education teacher, ARD facilitator, and district Special Education director.
  • Have their phone numbers and emails handy in case of questions or delays.

✅ Set Calendar Reminders

  • For progress report dates (every 9 weeks or as stated in the IEP).
  • For annual ARD review dates and re-evaluation timelines.

✅ Monitor Your Child’s Progress

  • Compare progress reports to IEP goals.
  • If your child is not meeting goals, request a meeting in writing immediately.

✅ Follow Up in Writing After Every Conversation

  • If you talk by phone or in person, email afterward:
    “Per our conversation today, here is my understanding of what we discussed…”

✅ Request Changes if Needed

  • If something isn’t working, you can request another ARD meeting at any time—do not wait until the next annual meeting.

✅ Keep Copies Forever

  • Save all IEPs, evaluations, and correspondence for future reference.

✅ Stay Involved

  • Attend all school events, parent-teacher meetings, and progress update sessions.
  • Show the school you are engaged and paying attention.

✅ Self-Care Matters

  • Advocate fiercely, but also take breaks. A calmer, rested parent is a stronger advocate.

Urdu

Final ARD Meeting Parent Checklist (Roman Urdu)

✅ IEP/ARD Document ko dhyan se dekhein

  • Har service, goal, aur support jo meeting mein discuss hui hai, likhi hui honi chahiye jaise agree hua tha.
  • Har service ka frequency, duration, aur location dobara check karein (jaise speech therapy 2 dafa hafte mein, 30 minute).

✅ Sab kuch likhit mein ho

  • Sab emails, meeting notes, aur letters safe folder mein rakhein.
  • Agar koi baat sirf mooh se kahi gayi ho, uska confirmation email usi din maang lein.

✅ Apne contact list bana lein

  • Special Education teacher, ARD facilitator, aur district Special Education director ke naam likh lein.
  • Unka phone number aur email paas rakhein, taake zaroorat par jaldi contact ho sake.

✅ Calendar reminders set karein

  • Progress report ki dates (har 9 week ya IEP mein likhi hui).
  • Annual ARD review aur re-evaluation ki dates.

✅ Apne bachay ki progress dekhein

  • Progress reports ko IEP goals ke saath compare karein.
  • Agar goals meet nahi ho rahe, to turant likhit mein meeting maang lein.

✅ Har baat ka likhit follow-up karein

  • Agar phone ya in-person baat hui, to baad mein email karein:
    “Aaj humari conversation ke mutabiq, ye mera samajhna hai ke humne kya discuss kiya…”

✅ Change ka request karein agar zaroori ho

  • Agar kuch kaam nahi kar raha, to kisi bhi waqt ARD meeting ka request karein—annual ka wait na karein.

✅ Copies hamesha sambhal kar rakhein

  • Saare IEPs, evaluations, aur correspondence future ke liye save karein.

✅ Active rahen

  • School events, parent-teacher meetings, aur progress update sessions attend karein.
  • School ko dikhayein ke aap involved hain.

✅ Apna khayal rakhein

  • Strong advocate banein, lekin apni rest ka bhi khayal rakhein. Thanda dimaag behtar results deta hai.

1. Saare documents ek jagah rakhein

  • Har email, meeting note, IEP, aur progress report save karein.
  • Ek binder ya digital folder banayein jisme aapke bachay ka naam aur school year likha ho.

2. IEP / ARD paperwork foran check karein

  • Dekhein ke saari services, supports, aur accommodations jo meeting mein agree hui thi, likhi hui hain.
  • Agar kuch missing ya galat hai, foran ARD/IEP team ko email karein.

3. Timelines track karein

  • Services IEP approve hone ke baad jald shuru honi chahiye.
  • Agar school delay kare, likhit mein wajah aur start date poochain.

4. Apne bachay ki progress monitor karein

  • Bachay ki progress ko IEP goals ke saath compare karein.
  • Ghar, therapy, aur school ka kaam ka record rakhein.
  • Agar progress slow hai, to follow-up ARD ka request karein — yearly meeting ka wait na karein.

5. Important logon se contact mein rahen

  • Teacher ya case manager ko har mahine email karke updates lein.
  • Communication polite lekin firm rakhein.
  • Jab kaam theek ho, staff ka shukriya ada karein — ye achi relationship banata hai.

6. Masla ho to foran batayein

  • Saal ke end ka wait na karein masla batane ke liye.
  • Agar service provide nahi ho rahi, to special education director ko foran email karein.

7. Zarurat par escalation ka use karein

  • Aap State Special Education Complaint TEA ke saath file kar sakte hain.
  • Aap mediation ya Due Process hearing ka request kar sakte hain.
  • Ye steps shayad mushkil lagein, lekin ye aapke bachay ke rights protect karte hain.

8. Seekhte rahen aur network karein

  • Local parent support groups join karein.
  • District special ed advisory meetings attend karein.
  • Texas Education Agency ke Special Education updates online follow karein.

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